MANAGEMENT OF CLASSIFIED MEDIA
AND MATERIALS
As the media librarian, you must ensure that all
classified magnetic media bear some type of external
markings or labels and internal notations. The markings
must be sufficient to assure that any one receiving such
media will know that classified information is involved
and what its specific classification category is.
The unique methods employed when handling,
processing, storing, degaussing, transferring, or
mailing this type of media require correspondingly
unique security procedures, some of which you read
about in Module 1, “Administration and Security.”
Additional information regarding these and other areas
related to AIS security may be found in OPNAVINST
5239.1, Automatic Data Processing Security Program,
and OPNAVINST 5510.1, Information and Personnel
Security Program Regulations.
The rules, regulations, and procedures in the
OPNAV instructions and local command instructions
are there for good reason. They provide you with the
information needed to protect classified materials and
media, and their contents. It is up to you to carry out
these procedures, without unduly complicating AIS
operations.
You are probably asking yourself, as a librarian
charged with the responsibility of handling classified
materials, how do I go about keeping everything
uncomplicated and on track? The answer is simple:
follow established command procedures, know where
the materials are located, and keep track of classified
media and materials at all times, whether they are in or
out of the library. The keyword here is accountability.
Every reel of magnetic tape, disk pack, and diskette
that are to be used for recording classified information
should have a stick-on, pressure sensitive classification
label, specifying the classification of the highest level of
information ever recorded on this media. (See figure
2-15.) In addition, after recording has taken place, you
must ensure that the proper save label has been placed
on the face (front) side surface of the media. This label
should contain the highest classification of information
recorded on the media, the date the recording was
performed, and other appropriate identification
information required by your installation. Magnetic
media that is not the property of your AIS installation,
but which is on loan from another installation, (known
as foreign tapes, disks, and so on), should be isolated in
the library and separated according to security
classification. Classified magnetic media received from
other AIS installations should be degaussed before you
return it, unless the sending organization specifically
requests the media not be degaussed.
Before returning the degaussed media to its rightful
owner, a certificate of destruction should be filled out
and retained in the library. For reasons of security,
Figure 2-15.—Classification labels.
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