Access lists, which must be signed and approved by
the commanding officer, should be posted at each
entrance to a communications space. Admission of
persons other than those on the access list is subject to
the specific approval of the commanding officer or his
or her designated representative.
Personnel not on the access list nor specifically
granted permission by the commanding officer for entry
must be escorted or supervised at all times while in
communications spaces.
Communications Center Visitors Log
A communications center visitors log (or register)
is used to record the arrival and departure of authorized
personnel whose names do not appear on the access list.
Fleet Communications (U), NTP 4, recommends the
following column headings for visitors logs:
Date;
Visitor’s printed name;
Organization the visitor is representing;
Purpose of visit;
Visitor’s signature;
Officer authorizing access to restricted area(s);
Escort’s name;
Time in; and
Time out.
Access to Classified NATO Messages
Only those personnel who hold a security clearance
equal to or greater than the clearance required for U.S.
material may have access to NATO messages. NATO
messages and documents belong to NATO and must not
be passed outside the NATO organization. NATO
Security Procedures (U), OPNAVINST C5510.101, is
the authority for the proper handling, storage,
accounting, classification, and clearances of NATO
material.
The final responsibility for determining whether a
person is granted access to a security area rests upon the
individual who has the authorized possession,
knowledge, or control of the information involved and
not upon the prospective recipient. No number of
written rules or governing statutes can replace
individual initiative and common sense. As we
mentioned earlier, no one has a right to access based
solely upon security clearance, rank, or position.
STORAGE OF CLASSIFIED MATERIAL
All classified matter not in actual use must be stored
in a manner that will guarantee its protection. The
degree of protection necessary depends on the
classification category, quantity, and scope of the
material involved. Normally, the type and extent of
physical protection required are determined before an
activity begins its day-to-day or watch-to-watch
routine.
It is very likely that an appropriate physical security
program is already in effect when you report aboard.
Details concerning physical security standards and
requirements for classified information are contained in
the Security Manual.
Unattended Containers
If you find an open and unattended container or
cabinet containing classified matter, you should report
it to the senior duty officer. Do not touch the container
or contents, but guard them until the duty officer arrives.
The duty officer then assumes responsibility for such
further actions as locking the security container,
recalling the responsible person or persons, and
reporting the security violation to the commanding
officer. The custodian must conduct an immediate
inventory of the contents of the security container and
report any loss to the commanding officer.
Combinations
Combinations to security containers containing
classified material are made available only to those
persons whose duties require access to them. The
combinations of security containers containing
classified information must be changed at least every 2
years, unless more frequent change is dictated by the
type of material stored within. Combinations must also
be changed under the following circumstances:
When an individual knowing the combination no
longer requires access;
When the combination has been subject to
possible compromise or the security container
has been discovered unlocked and unattended;
and
When the container is taken out of service.
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