Diagnosis to determine what changes are
needed to bring about the needed
improvement; and
Remedial action; that is, implementing the
necessary changes.
Responsibility Responsibilities must be
established in accordance with the
organizational structure and be clearly defined.
Organizational Considerations Leading
radiomen must realize that the existing
organizational structure may be a contributing
factor to poor personnel performance. In such
instances, recommendations to realign the
organizational structure must be seriously
considered.
Conservation of Personnel Resources The
communications facilities manager must be
constantly aware of the need to conserve
personnel resources at all levels. Conservation
of personnel resources is accomplished by
evaluating personnel requirements properly and
by using available personnel effectively through
proper training and assignment.
GENERAL ADMINISTRATION
A communications facility should function
effectively and efficiently. This is normally the result
of the senior supervisors ability to set up and manage
the organization.
Good supervisors retain open minds. They
recognize the need for change and implement those
changes as required. They acquire a thorough
knowledge of the functions performed by their area of
responsibility and understand how it relates to the
overall mission. Only then can they plan a rational
approach to correct a problem or make positive
changes.
Although the current structure and methods may
meet the objectives of the division, a periodic review
should still be conducted. The goal is to develop more
efficient office methods, techniques, and routines.
Procurement of state-of-the-art equipment may require
a complete evaluation and reorganization of divisional
workflow and workspace layout. To plan properly, the
supervisor must know the following information:
WHAT work is to be done;
WHY the work is to be performed;
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l
l
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WHEN the work is to be performed;
HOW the work is to be accomplished;
WHERE the work is to be performed; and
WHO is responsible for completing the work.
PERSONNEL MANAGEMENT
Good managerial traits and supervisory abilities are
prerequisites for the first class or chief petty officer who
is required to function as a front line supervisor and
manager. The RM1 or RMC will normally be the RM
supervisor and will have many managerial and
supervisory responsibilities added to those present at
the junior petty officer level.
Supervision involves working with people, and a
major responsibility of a supervisor is production. A
good supervisor knows how to get a job done by getting
the most out of personnel. However, the desire to attain
an acceptable production level must not be at the
expense of personnel assets. People have the right to
be treated as individuals and respected as such. If
treated in any other reamer, no amount of pressure will
create a permanent increase in production levels. While
you want to achieve a high level of production, you also
want your personnel to produce willingly and be
interested in their work.
OFFICE MANAGEMENT
The physical location of a communications office
is normally predetermined by higher authority.
Furthermore, the space allotted to the various sections
is usually determined by competent engineers based on
available space. After discussing the matter with the
senior petty officers in the division, the division officer
or division chief usually determines the physical
location of furniture and equipment.
When the office layout is being planned, primary
consideration must be given to proper flow of paper and
work, the physical location of workspaces, and the
internal communications of the division.
Secondary factors to be considered are the number
of personnel to be accommodated, safety standards,
security of classified material, structural location of
electrical outlets, and physical locations of bulkheads
and passageways.
Paper and Work Flow
Good paper flow is the smooth movement of
paperwork from one desk or individual to another. As
much as possible, the paperwork should flow in one
direction through various sections with no reversals or
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