Production Scheduling

Information Systems Technician Training Series, Module 1 - Administration and Security
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job can continue. An unreadable tape or disk file may have to be recreated. Errors in SCL statements in the job stream may have to be corrected. The most serious delays usually result from abnormally terminated jobs and hardware failures. Regardless of what the situation may be, you must be prepared to readjust schedules as quickly as possible with a minimum of disruption. PRODUCTION SCHEDULING The AIS facility is tasked with the responsibility of providing computer support to the command. This includes support to medical/dental, supply, administration, financial, and maintenance. Each of these areas will have a subsystem coordinator assigned to work with you on monthly schedule requirements and on processing problems. You will also prepare daily workload schedules. MONTHLY PRODUCTION SCHEDULE DEVELOPMENT As the AIS manager, you will be responsible for developing and distributing a monthly AIS operations schedule. You have used monthly schedules, but you may never have given much thought as to what it takes to develop one. To develop the monthly schedule, you must know the requirements of all the application systems/jobs to be run during the month. Many production jobs are run on a cyclic basis—daily; Monday, Wednesday, and Friday; weekly; monthly; quarterly; semiannually; or annually. Be sure time is included for testing, planned maintenance, file maintenance, and backup procedures. For systems with online users, be sure to provide ample capacity and time. Schedule Review Once you have developed the monthly schedule, you must ensure that the schedule is adequate and meets the requirements. To do this, you will see that the proposed monthly production schedule is distributed to the appropriate subsystem coordinators for their review. Before the end of the current month, the subsystem coordinators are to return the monthly schedule with their concurrences or changes and recommendations back to you for screening. You will screen it to ensure they have not overscheduled any day, and that there will be enough time for system backups and planned maintenance. The screening process should include a review by the production control coordinator, who looks for any specific input/output requirements. For example, special forms may have to be ordered. This must be done early enough to have the forms when the job is to be run. After screening the changes and recommendations and making any adjustments needed, have a smooth copy of the schedule prepared and distributed to all subsystem coordinators and the department head before the beginning of the month to which the schedule applies. Figure 1-6 is an example of part of a monthly production schedule. Figure 1-6.—Part of a monthly production schedule._. 1-17

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